Finding the Right Tree Ring in a Forest of Information

Tree DoctorDennis recently blogged about how RFI’s are similar to blood cells, in part because of how important the proper, healthy circulation of information is to the life of every project.

Yet he and I also have threads going about the problems caused by disorganized data.  It occurred to me that these two topics intersect. Yes, it is incredibly important that RFIs circulate freely and correctly.  But it is just as important that you have clear, precise information about when that RFI circulated and to whom.

Not only does a system like Spitfire track to whom something was sent to and when, it also tracks each file as it changes over time and remembers which version of that file was sent to each person.  Automatically.   When our web download wizard is used to obtain the RFI attachments, we can also show exactly if and when the files were retrieved.

With a state-of-the-art project management system like Spitfire, you actually have more data about your project than you did in the past–but the critical thing is that information is organized perfectly (in this example, all accessible from the RFI itself).  Forever.  Isn’t that also part of the healthy circulation of information?

As the forest of information grows and becomes more dense, finding the right piece of information–and  specifically to whom it was accessible when–can be of incredible value.

How healthy is your forest of information?  Can you find the details you need on demand?

This entry was posted in Construction Industry, Project Management and tagged , , by Stan York. Bookmark the permalink.

About Stan York

Stan York (VP of Development at Spitfire) has been developing software for decades. Which means he's old enough to remember when punched cards where the state of the art UI. Stan makes no secret about the fact he often prefers data to people, so it should come as no surprise that he is an expert in databases and SQL server. If asked, he might admit he is an MCP, because he knows this is important to some people, particularly at Microsoft. The postings on this site are his own and don’t necessarily represent Spitfire's positions, strategies or opinions.

2 thoughts on “Finding the Right Tree Ring in a Forest of Information

  1. Pingback: Too Much Information | Spitfire Project Management System

  2. Pingback: Being an Activist | Spitfire Project Management System

Leave a Reply

Your email address will not be published.